Navigating Employment Compliance Rules – Fair Workweek
by Justin Siu
March 10, 2021
Last week, we shared our new on-demand webcast, Transforming Workplace Compliance With AI. Today, we’ll dive deeper into the Fair Workweek rules.
What are Predictive Scheduling Laws?
Predictive scheduling laws, such as Fair Workweek, require that employers give adequate notice of shift times, so employees have more predictable schedules. Unlike on-call scheduling, predictable schedules make it easier for workers, especially part-time workers, to attend school, arrange childcare, or work a second job. The laws often require employers to post schedules 10-14 days in advance, but they vary by state and city. Employers are required to pay premiums for publishing schedules late and making last-minute changes.
More states and cities are introducing or expanding Fair Workweek laws, including Chicago and New York City. In addition to providing predictable schedules, managers need to provide good faith estimates, get employees to sign the estimate, and then store the reports. And managers need to keep track of schedule changes and the reasons behind them.
How Can Legion WFM Help You?
Legion WFM enables managers to post schedules in advance. With a single click, managers can create fully-compliant and personalized schedules for each of their employees. They automatically receive warnings if the schedule is due or when potential edits may trigger premium pay. And Legion’s AI-based forecasting creates 98% accurate, granular labor forecasts, which minimizes the need for schedule changes once the schedule is published.
With Legion WFM, compliance is automatically built-in. We’ve helped customers reduce compliance violations by 25% and correct issues they didn’t even know they had. Administrators can centrally configure compliance rules as well as scheduling and shift collaboration policies. They can leverage template-based configurations by city, state, or county, and they can configure the rules for overtime, predictable schedules, meal and rest breaks, and more.
Managers can automatically offer open shifts to employees without worrying about whether they’re available that day or if they have already worked too many hours. Legion WFM understands those factors and only suggests eligible, available employees for the extra shifts. This added flexibility makes it easy to accommodate last-minute schedule changes, such as covering for a sick employee, in an easy and compliant way.
AI-driven optimization automatically generates the schedules and targeted offers for open shifts within seconds. And the system is self-learning and continually improves over time. Employees can indicate their work preferences, such as the days they want to work, maximum hours, hours per day, the number of shifts they want to work, and more. Those preferences are automatically matched with the needs of the business. Legion WFM enables managers to stay on budget and decrease overtime and compliance burdens.
Employees who are eligible and want to pick up extra shifts can easily accept them with a few taps on their mobile phones. And managers have a complete history of schedules and revisions. They’re automatically notified of potential violations, and they can ensure fair allocation of work.
The Legion WFM Time and Attendance module is a critical component of compliance management. Managers can save 8-10 hours per week with auto-computed premiums and 1-2 hours per week saved with the automated time clock approvals. All violations tracking and reporting are automated. And managers get better visibility into late time cards and policy violations.
To learn more, sign up for our quarterly Compliance Watch bulletin, which is designed to keep you updated on the latest changes in compliance regulations and labor laws.