Automated Scheduling
Ease managers’ scheduling burdens
Get schedules that are right from the start, generated in under 30 seconds, with 96% meeting both business and employee needs.
- Maintain oversight and control while reducing scheduling time by 50% or more
- Reduce compliance risk with labor laws, union agreements, and predictive scheduling ordinances, all automatically enforced in every schedule.
- Put top performers on the highest-impact shifts while still meeting budget, coverage, compliance, and preferences.
Highlights
Less time building schedules. More time running the business.
In under 30 seconds, Legion builds a schedule that fits your budget, your rules, and your people, meeting the needs of both the business and employees 96% of the time.
Managers review and approve the schedule in minutes.
Every result can be explained, so managers can trust what they approve.
Schedules get smarter each week as Legion learns which manager edits work best.
Legion by the Numbers
Automated Scheduling
50%+
less time spent on scheduling
96%
of schedules meet both business needs and employee preferences
4.9
App Store (US) rating drives adoption and engagement with employees, with 88%+ weekly employee usage
Empower employees
Give employees the flexibility they want
Employees set when, where, and how long they want to work, and swap or claim shifts on their own.
When a shift opens, offers go only to eligible employees, who can claim it in seconds, even at another location.
Increase operational efficiency
The right people on the right shifts, at every location
Put the most qualified employee on every shift automatically.
Share staff across locations to cover peak periods without costly overtime.
Make a change once and Legion applies it everywhere that pattern appears, with a live score for schedule quality.
Liberate managers
Give your managers time back
Cut scheduling time in half or more. Requests, swaps, and claims are approved or denied instantly by your rules.
Ask Legion AI Assistants anything in plain language and get answers on the spot, with the reasoning shown.
Legion Agent Managed Scheduling keeps the schedule right all week, handling callouts, swaps, and demand shifts while managers make the calls.
Minimize compliance risk
Compliance built into every schedule
Prebuilt templates for every state automatically apply to new locations, and managers receive an alert if an edit introduces risk.
Meet union agreements for shift bidding based on skills and seniority.
Track overtime in real time with a full audit trail, including reason codes and employee sign-off for late changes.
The Benefits to Your Bottom Line
A schedule that’s right from the start saves money, time, and effort. Here’s how.
Reduce Labor Costs
Cut premium pay, overtime, and compliance penalties by resolving trade-offs before the schedule is published.
Optimize Schedules
Get a schedule that balances demand, budget, labor laws, and employee preferences before it's built, so it’s right in under 30 seconds. Managers spend minutes reviewing it, not hours building it.
Increase Topline Revenue
Managers spend less time scheduling and more time on the floor with employees and customers, which lifts conversion and service.
Increase Retention
Fair, flexible schedules that meet employee preferences 96% of the time. Employees set when, where, and how long they want to work, and swap or pick up shifts within Legion’s highly rated mobile app.
FAQ
FAQs About Automated Scheduling
Good schedules work for the business and the people in it: customers get the coverage they expect, employees get hours that fit their lives, and managers get time back to lead. Here are a few common questions we receive.
How does Legion handle complex scheduling needs?
How does Legion work with our existing systems?
How does your automatic scheduler ensure labor law and policy compliance?
How does your solution help improve employee retention?
What happens after the schedule is published?
Why Legion?
Most scheduling tools build the schedule first and leave managers to fix it. Legion resolves trade-offs before the schedule is built, so it comes out right in under 30 seconds: on budget, compliant, and fair to employees. Every result can be explained, and schedules get better each week as Legion learns from manager edits. Managers simply review and approve, and get time back on the floor to drive the business and support customers and employees.
“The application allows us to be nimble and dynamic. We have 21,000 stores and we can generate those schedules in about 2 hours. We can change things quickly in the app and then regenerate them. Previously, it was a 24-hour process and there were issues regenerating schedules. It used to be done once a week and then it was hard to change. We have the ultimate flexibility with Legion, and it’s given us a huge time savings.”
— Senior Data Analyst, Retail
Ready to Try It?
Request a demo to see Automated Scheduling in action. Learn more about how Legion builds the right schedule in seconds, and how Legion AI Agents keep it right all week.
