With today’s constantly evolving compliance landscape, it’s more important than ever to have flexible workforce management software in place that can help you stay ahead of the curve, particularly around labor laws and union agreements. To minimize risk, businesses must have flexible solutions that handle the complexity of various pay rules that impact an employee’s pay.

Time and attendance systems are central to workforce management but are far from one-size-fits-all. Every business has its own set of unique pay rules—often influenced by local laws, industry standards, or even collective bargaining agreements. Therefore, a solution must be extensible, allowing businesses to configure their systems to fit their specific needs—without limitations.

The Importance of Extensibility

What exactly does extensibility mean in a time and attendance solution? It means allowing businesses to customize pay rules and compliance workflows to fit their exact operations. This flexibility is particularly crucial when dealing with:

• Complex Compliance Rules: Regulations regarding employee overtime, breaks, reporting pay, and more vary across regions and industries. Extensible systems allow businesses to quickly and easily adjust to these differences.
• Handle New Rules: Extensibility also allows for maximum flexibility when changing regulations in labor laws or even business policies. If a new rule is not already supported, adding a new function is quicker and easier than developing a brand new feature for a specific rule, meaning that businesses do not need to wait or face any legal exposure for not complying with a new rule.
• Union Contracts: Organizations that work with unionized labor often need to apply unique pay and work rules. Extensibility allows businesses to configure rules to meet these specific agreements without having to rely on static, pre-set configurations.
• Specific Business Policies: Organizations have unique internal rules and policies, from incentives to penalties. An extensible time and attendance system can adapt to these specific nuances, ensuring seamless alignment with company practices.

The Cost of Extensibility: Complexity

With legacy solutions, extensibility comes with a caveat: complexity. Configuring advanced formulas to manage detailed time and attendance scenarios can be daunting. Writing and maintaining these formulas can present a steep learning curve for businesses with intricate rules.

Even seasoned users might find it challenging to build formulas that account for multiple variables—such as overtime rules, reporting pay, and split shifts—while staying compliant with evolving legislation.

Generative AI: Simplify the Complexity

Legion Workforce Management’s (WFM) Time and Attendance Solution leverages extensibility through formulas. Formulas are at the core of extensibility in our system. These formulas allow precise configuration of pay and work rules, ensuring compliance with labor laws and internal policies.

Legion WFM’s Generative AI Extensibility Assistant transforms the experience of managing advanced formulas. With the power of Gen AI, we can unlock the potential of extensibility while removing the complexity barrier. Our AI-driven system can read and understand the formulas written by end-users and generate explanations in human-readable language.

Imagine this: Instead of wading through dense lines of code or complex formula logic, users can rely on AI to break down the formula into simple, understandable text. This AI-powered solution tells them exactly what the formula is doing, providing full visibility into how the rules work. This builds confidence in the solution and ensures accurate compliance. Additionally, our system provides helpful examples that will guide new users in understanding and writing formulas effectively.

Bridging Flexibility with Usability

Extensibility is a game-changer for time and attendance solutions. It enables businesses to manage their workforce in a way that fits their unique operational and regulatory needs. However, with flexibility comes complexity. That’s why we’re excited to leverage Generative AI to simplify this challenge—making extensibility more accessible and usable for as many users as possible.

In today’s fast-paced business environment, where compliance and workforce efficiency are critical, a time and attendance system must be both powerful and easy to use. By integrating Gen AI into our extensible solutions, Legion WFM is paving the way for businesses to have the ultimate flexibility without the complexity of managing intricate formulas.

At the end of the day, our goal is simple: empower businesses to manage their workforce efficiently, remain compliant, and operate with confidence. And with extensibility and Gen AI working hand in hand, we are making that vision a reality.

Request a demo to see Time and Attendance in action. Learn more about how we can help you minimize compliance risk.