As operational leaders search for ways to improve efficiency, reduce costs, and maintain compliance across many locations simultaneously, enterprise scheduling software has become indispensable. Many organizations face similar challenges: vast numbers of stores across multiple jurisdictions, evolving labor laws, and the need for robust compliance measures.

Addressing these concerns head-on while still achieving business objectives requires a strategic approach. Enterprise scheduling software truly shines in this area, offering a centralized platform to manage and optimize your workforce, no matter how complex your operational needs are.

What Makes Enterprise Scheduling Software Essential for Your Business?

Imagine a scenario: you’re managing thousands of employees across multiple stores, each with varying operating hours, skill sets, and labor regulations. Manually creating schedules becomes time-consuming and error-prone when trying to incorporate employee availability, skills, and preferences and align them with business needs.

Two of the top problems it can lead to are understaffing and overstaffing, which are detrimental to your bottom line and employee morale. That’s where intelligent automation through AI-powered enterprise scheduling software becomes indispensable.

Ease Managers’ Scheduling Burdens

Legion Automated Scheduling can generate optimized schedules within minutes, factoring in various constraints such as budgets, employee availability, skills, productivity, labor rules, and individual preferences and availability. This level of automation saves hours previously spent on manual scheduling, freeing your managers to focus on more strategic tasks. Forrester Research found that Legion cut scheduling time in half for customers surveyed.

It also minimizes scheduling conflicts and reduces the risk of human error, leading to more accurate and compliant schedules. Schedules can be published at a set time to meet predictability requirements and improve the employee experience.

Empower and Engage Hourly Employees

Features like granular preference and availability controls enable hourly employees to define when, how much, and where they want to work and update their preferences anytime, boosting morale and reducing absenteeism.

With automated self-service shift swaps and shift claims, employees have more control over their schedules. They can easily swap shifts and claim open shifts — even at locations other than their home location. Enterprise scheduling software and an intuitive mobile app provide frontline employees with gig-like flexibility at their fingertips.

Legion’s intuitive, modern app is the highest-rated app in the industry, with tens of thousands of users giving it a 4.8 rating in the app store. 88% of employees who have it use it weekly.

Optimized Labor Costs & Reduced Overtime

One of Legion Workforce Management Software’s most significant advantages is its impact on your bottom line. There is inherent value in using technology that’s intelligently automated to optimize your workforce.

You can match staffing levels with business needs by precisely forecasting demand to create optimal labor plans and instantly generate optimized schedules. This eliminates overstaffing and minimizes the need for costly overtime hours. Legion Time and Attendance ensures accurate payroll processing, reducing costly errors and potential compliance issues.

Seamlessly Optimize Employees Across Locations

Workforce sharing has emerged as a valuable strategy for businesses with multiple locations. Whether it’s a single plant with different departments or a chain of stores across a city, efficiently sharing employees offers significant benefits.

Traditionally, managing employees across multiple locations meant dealing with separate schedules, varying labor laws, and potential communication breakdowns. Legion Workforce Management Software breaks down these silos by offering a single platform to manage employee data, schedules, and communication across all locations. During schedule generation, Legion WFM’s multi-location optimization process automatically assigns employees across locations based on business needs and employee skills and preferences.

This centralized approach makes it easier to identify employees with specific skills or certifications available to work in different locations. It also simplifies temporarily transferring employees to meet fluctuating demand, ultimately improving productivity and resource allocation.

Navigating Compliance Challenges

Compliance with labor laws and regulations is non-negotiable for any organization. However, manually tracking these changes and ensuring adherence becomes increasingly difficult as laws change—sometimes even at the local level, like the recent regulations regarding San Francisco’s Fair Workweek. Failure to comply can lead to costly fines and legal battles.

Staying Ahead of the Curve with Automated Updates

Through intelligent automation, Legion WFM manages compliance automatically with auto alerts, audit trails, and attestation. It’s also designed to adapt quickly to new regulations.

Pre-built, up-to-date compliance templates and business rules ensure predictable and fully compliant schedules. Managers receive automatic alerts if they manually introduce an edit that introduces a compliance violation.

You can intelligently automate compliance rules and policies, including premium assessments and labor laws such as overtime, predictive scheduling, and split shifts. Pre-loaded, frequently updated compliance templates help ensure schedules follow labor laws.

For example, Legion WFM automatically factors in restrictions on last-minute schedule changes and provides required employee predictability. It also flags potential compliance issues, like exceeding maximum work hours or scheduling employees during blackout periods.

Schedule attestation allows managers to capture reason codes for schedule changes within the advance notice period, and employees can indicate whether they accept or decline schedule changes.

This proactive approach significantly reduces the risk of costly legal penalties and safeguards your business from reputational damage, freeing you to focus on strategic decisions rather than firefighting compliance issues.

Meet the Growing Needs of Your Scaling Enterprise

Enterprise scheduling software has transformed from a simple scheduling tool to a strategic business solution. The software allows organizations to maximize efficiency, navigate legal complexities, expand globally, and engage employees.

Legion’s intelligent, automated, employee-centric WFM has all the key features to look for in enterprise scheduling software. Contact us for a free demo today. When you streamline your workforce management processes, you empower your businesses to focus on growth, innovation, and a sustainable and successful future.