Managing Employee Time Off Requests with Legion

September 28, 2023

by Justin Siu

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Erratic schedules and poor availability management can lead to various operational problems for businesses – from understaffing and decreased productivity to low employee morale. Poorly managed time off and erratic schedules also contribute to high turnover rates, requiring organizations to spend more on recruiting, onboarding, and training new employees.

On the flip side, proper management of time off and availability can significantly improve hourly employees’ job satisfaction. The stability and predictability allow employees to manage their personal lives better, reducing stress and improving their overall well-being. This is not just good ethics; it’s good business. A happier, more stable workforce naturally results in increased productivity, better customer service, and less absenteeism.

The State of the Hourly Workforce survey data highlights two main challenges that hourly employees face: inconsistency in hours and a lack of control over their schedules. Inconsistent schedules make it challenging for employees to manage their personal lives, affecting everything from childcare to education and even secondary employment. The lack of control over their work schedule can lead to increased stress levels, job dissatisfaction, and, ultimately, high turnover rates.

One of the most remarkable accomplishments of Legion’s Workforce Management platform is its 96% match rate in aligning schedules with employee preferences, such as availability. Through intelligent automation, Legion generates work schedules that meet business demands while honoring employee availability and approved time-off requests.

What does this mean for your organization? It means less manual labor in managing schedules, reduced chances of human error, and most importantly, a happier and more satisfied workforce.

Legion goes beyond simply automating scheduling tasks. It provides an intuitive interface for employees to manage their available hours and submit Paid Time Off (PTO) requests. The platform’s user-friendly dashboard allows for quick adjustments, empowering employees to have a say in their work-life balance. This is an important feature, since when employees feel like they are part of the decision-making process it positively impacts their job satisfaction and commitment to the organization.

Understanding the workforce’s availability compared to business demand is crucial when managing an hourly workforce. Legion’s platform offers managers the ability to easily view coverage information versus demand, broken down by roles. This feature enables managers to make informed decisions when approving or denying availability and time off requests. For instance, if a store typically experiences high customer traffic on weekends, the manager can quickly see if there is enough coverage to meet the demand. If there is a shortfall, they can either deny pending time off requests for those specific days or proactively recruit additional staff. This ensures that the business continues to operate efficiently without compromising the customer experience.

In today’s dynamic world, managing time off and employee availability is not just an operational requirement; it’s a strategic imperative. The challenges of inconsistent work hours and the lack of control over scheduling are real, affecting millions of hourly workers every day. Legion’s Automated Scheduling platform addresses these challenges head-on, achieving a staggering 96% match rate in employee scheduling preferences.

By focusing on intelligent automation and an intuitive user experience, we’ve crafted a workforce management solution that offers the best of both worlds: operational efficiency for businesses and improved work-life balance for employees. We’re not just managing workforces, we’re revolutionizing them. To learn more, schedule a demo now.