Schedule Optimisation
Accurate. Automated. Employee-Loved Scheduling.
Legion resolves demand, labour standards, budgets, compliance, employee preferences, and productivity together, before a schedule is ever built, not as separate handoffs after. The result is a schedule that's right from the start: on budget, compliant, and built around your people, with 96% of schedules meeting both business and employee needs. Managers validate the schedule instead of rebuilding it.
Highlights
A schedule that’s right from the start: on budget, compliant and built around your people.
Cut scheduling time in half or more: ALDO cut it 50%, and Helzberg Diamonds cut it 66%.
96% of schedules meet both business and employee needs while maintaining productivity and compliance targets.
Reduce labour costs: filler hours are removed before scheduling begins, and 91% of schedules are optimised against the forecast.
Boost engagement through employee preferences, self-service, intelligent shift swaps, and on-demand shift offers in the highly rated Legion mobile app.
Minimise compliance risk with labour rules, union agreements, and predictive scheduling ordinances by enforcing them automatically.
Key Capabilities
Forecasting, labour planning, and scheduling work together in one system, so your schedule comes out right the first time. Managers spend minutes checking it instead of hours rebuilding it, and get that time back for their teams and customers.
Legion Forecasting
Legion Forecasting builds a unique machine learning model for every demand driver at every location, factoring in weather, holidays, and local events. Patented Event Attribution, upper and lower bounds, and predictability scores show what drove each forecast and how far to trust it, so labour plans start from the right number.
Legion Optimisation
Turn forecasted demand into the best-fit labour plan across roles and tasks. Legion applies your labour standards, budgets, and compliance rules to remove filler hours, cover more work with fewer hours when one person can handle multiple roles, and lets you set the balance between budget, preferences, productivity, and coverage.
Automated Schedule Creation
Get a schedule that’s right from the start, generated from the labour plan in under 30 seconds and matched to employee skills, availability, and preferences. It runs on proven optimisation, not generative AI, so the same inputs always produce the same schedule and every result can be explained. Smart Templates apply a manager’s change wherever that pattern appears, and Schedule Score measures quality in real time.
Employee
Productivity-Driven Scheduling
Put your best people where they matter most: on peak shifts that drive sales, or alongside new hires who need guidance, while still meeting budget, coverage, compliance, skills, and preferences. This drives higher sales, better service, and balanced development across the team.
Legion AI Assistants
Answers on the spot, with the reasoning shown. Legion AI Assistants explain where every schedule stands, why a shift was assigned, and what's already in the forecast, and help field leaders assess schedule health across districts, so managers act with confidence and avoid unnecessary edits. Every answer is grounded in your own data and your data is never used to train the model.
Schedule Empowerment & Workforce Self-Service
Empower employees with real-time shift offers, granular preferences that are fully incorporated in the optimisation process, automated shift swaps, and time-off requests through the 4.9-star-rated Legion mobile app.
Schedule Analytics & Real-Time Tracking
Catch problems while there’s still time to act. See labour costs, forecast variances, schedule quality, and compliance risk in real time across every location, and track overtime as the week unfolds.
Legion Agent Managed Scheduling
Keep the schedule right all week, not just the day it’s published. Legion AI Agents manage the scheduling work from the initial draft through every change that follows: checking inputs, publishing on time, handling callouts and swaps, and answering employee requests within your rules. No agent action takes effect until a manager approves it or it falls under a policy you’ve set. With shadow mode, you can see exactly what an agent would do before turning it on.
Legion AI Workspace for District Managers
Give district managers one place to see what's happening across every store, why, and what to act on first. Findings arrive ranked by severity with the data behind every number, so labour issues get fixed before they hit the P&L, not explained after. Legion AI Assistants answer anything more specific, grounded in your own data.
From First Draft to Last Mile.
The first draft of the schedule is where Legion starts, not where it stops.
Intelligent automation gets the first draft of every schedule right: on budget, compliant, and built around your people. The last mile is everything that happens to the schedule after it’s published: callouts, swaps, requests, and shifting demand. Legion AI Agents keep the schedule on track within your rules, District Managers see where schedules are drifting and where to act first, and Legion AI Assistants explain any number in the schedule in plain language.
Legion by the Numbers
What does Legion do for you?
13x
ROI
50%
Cut scheduling time in half
96%
Schedules that meet business needs and employee preferences 96% of the time
The biggest win [for managers] is less time being in the office. Retail is won or lost on the shop floor. It's being out there where they can do things tangibly and be productive — stocking, merchandising, customer service, coaching, and training employees.
— Senior Director, Workforce Management, Retail
WHY Legion
Scheduling That Gets It Right Every Time
Right From the Start, Better Every Week
Legion balances budget, compliance, and employee preferences before the schedule is built, so managers check it in minutes instead of rebuilding it, and it improves every week.
AI That Acts. People Who Decide.
Managers get time back on the floor to drive the business and support customers and employees. Customers see a 13x three-year ROI and 20% fewer overtime hours.
Flexibility Employees Love
Employees set when, where, and how long they want to work, and swap or pick up shifts on their own, with schedules that meet their preferences 96% of the time.
Companion Products
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Time and Attendance Management
Fully schedule-aware, Legion automates time capture, approvals, and compliance, cutting admin work and giving managers confidence.
Employee Engagement Suite
Delivers flexibility for employees and efficiency for managers through Legion’s Employee Retention Trifecta: Schedule Empowerment, Self-Service, and On-Demand Pay.
Labour Planning
AI-powered labour planning that connects strategy, budgets, and execution.
Learn More About Legion
FAQ
Legion Schedule Optimisation
Schedule optimisation automatically builds the best possible schedule for each location, balancing customer demand, your labour budget, labour laws, and your employees' preferences. Legion predicts how busy each location will be, works out how many people you need, and builds a schedule that fits. Here are answers to common questions
What makes Legion’s scheduling more accurate?
Can Legion support complex compliance rules?
How does Legion Schedule Optimisation boost employee engagement?
Does Legion support global operations?
Where does Legion use generative AI for schedule optimisation?
What do Legion AI Agents do?
Ready for a Demo?
See how Legion aligns labour efficiency, accurate forecasting, and employee engagement in one AI-native platform, helping your business reduce costs, improve productivity, and scale with confidence.