Navigating Employment Compliance Rules – Scheduling Minors
by Vi Huang
March 16, 2021
We recently shared our new on-demand webcast, Transforming Workplace Compliance With AI. Today, we’ll dive deeper into the rules for Scheduling Minors.
What are Child Labor Laws?
According to the U.S. Department of Labor, “under the Fair Labor Standards Act (FLSA), minors 16- and 17-years-old may perform any non-hazardous job, for unlimited hours; and youths 14- and 15-year-olds may work outside school hours in non-hazardous jobs under certain conditions. Permissible work hours for 14- and 15-year-olds are 3 hours on a school day, 18 hours in a school week, 8 hours on a non-school day, 40 hours in a non-school week, and between 7 a.m. and 7 p.m., except from June 1 through Labor Day, when night-time work hours are extended to 9 p.m.”
That’s a lot of restrictions to keep track of, and child labor laws vary across states and counties, and they’re stricter in some locations than others. Many of our customers have said that using Legion WFM has allowed them to cut scheduling time in half – allowing managers to spend more time with customers and their teams.
How Can Legion WFM Help You?
With Legion WFM, compliance is automatically built-in. We’ve helped customers reduce compliance violations by 25% and correct issues they didn’t even know they had. Administrators can centrally configure compliance rules as well as scheduling and shift collaboration policies. Managers receive real-time notifications about potential compliance issues introduced by manual edits, allowing them to correct the issue before publishing the schedule.
Many of our customers rely on minors for staffing and creating compliant schedules that factor in complex minors’ labor rules can be challenging. Minors are subject to different work hour restrictions on school days and non-school days when school is in session and during the summer when school is out. Plus, each school has its own calendar for Professional Education (PE) days, local holidays, and more.
Legion WFM enables managers to record the school calendar for each minor employee and ensure schedules automatically factor in the location’s compliance rules for minors. Each location can manage and assign the correct district calendar for individual minors, so scheduling follows that district’s holiday schedule.
Admins can configure compliance rules for 14-15-year-olds and 16-17-year-olds for all required work periods, such as school day, non-school day, and more. Managers can create and update school calendars and assign a school calendar to each minor employee. The Scheduler automatically enforces minors’ labor rules and proactively flags potential violations when a manager has manually assigned the shift.
To learn more, sign up for our quarterly Compliance Watch bulletin, which is designed to keep you updated on the latest changes in compliance regulations and labor laws.